August 29, 2005

Posted on August 29, 2005 by Mr. Timpani

CMS Band Boosters

Executive Board Meeting

CMS Band Hall


Attendees: David Dunham, Melissa Smith, Amy Johnson, Scott Kaufman, Carol Mullin, Nina Lambert, Cynthia Garza, Michelle Voss, Martin Mullin

Minutes:

  • Meeting called to order at 5:40 p.m.
  • Back-to-School Dance – presented by Melissa Smith, Cynthia Garza & Michelle Voss:
    • – Date is Sept 9, 2005, with the 6th grade dance from 5:30 to 7:15 p.m. and 7th and 8th grade dance from 7:30 to 10:00 p.m.
    • – Melissa Smith is the Coordinator and Cynthia Garza and Michelle Voss are the Creative Team.
    • – Budget for the dance is $1,550 as follows:
      1. DJ $350
      2. Decorations 250
      3. Drinks/snacks 250
      4. Photos 250
      5. Donation to school 200
      6. Security officer 125
      7. Glow bracelets, tickets, flyers 125
    • – The DJ has been secured by Janet Shewski. He will be notified of our musical restrictions before the dance.
    • – The Creative Team will decorate the cafeteria in an 80’s theme, including posters, streamers, a floating banner and an arch for photos. David Dunham noted that they should start decorating around 2:30 p.m.
    • – Door prizes (handheld games, Care Bears, CD’s) have been donated by Tino Garza of Concero Partners. Carol Mullin will send him a letter for tax purposes acknowledging his donation to CMS.
    • – Tickets will be given out at the door to all students. The “raffle style” tickets (in band storage) will be ripped in half, with the students keeping one half and the other going into the draw.
    • – David Dunham presented the flyers designed by Gayle Amato. They will be posted at the school and distributed to students. David Dunham will arrange to do a school wide phone call later in the week.
    • – Tickets will be sold next week (Tuesday through Friday) during lunch periods by Denise Miller and Carol Mullin. Only 6th grade students can buy tickets to the 6th grade dance, and only 7th & 8th grade students can buy tickets to the 7th & 8th grade dance. Melissa Smith will arrange to get the money box to Carol Mullin.
    • – Polariod cameras will be used for photos. The price of the photos in a sleeve will be $3 each.
    • – The SRO from RoachMiddle School will be on duty from 5:30 to 10:30 p.m.
    • – David Dunham will arrange for the custodians.
  • Spirit Items – presented by Melissa Smith (for Carroll Nabors):
    • – To date, proceeds from sign sales are below our cost (100 purchased at $7.72 each; 41 sold at $14 each)
    • – Colored decals (4” and 6”) are being sold from last year’s inventory.
    • – Clear decals are ordered only from paid student orders. Student cost is $8 to $10, compared to our cost of $3.50. Orders are being placed this week.
    • – To date, collections total $882.50 and balance of $81.50 is still owed.
  • Treasurer’s Report & Strikz – presented by Amy Johnson:
    • – Financial information has been given to the CPA in order to file the tax-exempt documents for 2004/05.
    • – The number of students who have not paid their band fees is 25 to 30.
    • – The Strikz event was successful on all accounts.
    • – We don’t have the net results from Strikz, since the cost of the bus has not been finalized. To date, we have a surplus of $478.
    • – The next time the Band uses Strikz, we should order less pizza and both $5 and $10 cards should be available. David Dunham thanked Neil Farren and will be sending him a Thank-you poster signed by the band students.
  • Volunteer Status – presented by Scott Kaufman:
    • – Band volunteer forms are still being collected and compiled by Scott and Perri Ann Kaufman. Email addresses will be added to our Yahoo Group list.
    • – There are more than enough chaperones for the 6th grade dance, but not enough for the 7th & 8th grade dance. The Kaufmans will get more volunteers.
    • – Gayle Amato will check that all volunteers have completed a FISD Volunteer form.
    • – Scott Kaufman will contact band parent Jennifer Qin to see if she will sponsor the Spring Concert. The budgeted cost of programs is $300 per concert.
  • Football Games – presented by Melissa Smith and David Dunham:
    • – The coordinator is Marcia Newton. CMS games are Sept 6, 2005 and Sept 20, 2005, while the CHS game is Sept 16, 2005.
    • – U-Haul trucks will be required for both CMS games and Martin Mullin will coordinate the truck rental and delivery.
    • – David Dunham requested the largest truck available with automatic transmission. Trucks should be at the school before 4:00 p.m.
    • – Martin Mullin was given the tax-exempt form. He’ll pay for the truck and fill out a disbursement form in order to be reimbursed.
    • – Food available at the middle school concessions is very limited, so the Band will serve pizza, drinks and a candy to the CMS students. Since band fees cover the drinks, students will be charged $4 for pizza and candy.
  • Fundraiser – presented by Melissa Smith (for Jen Simerson):
    • – Battery sales will launch Sept 23, 2005 and end Oct 4, 2005.
    • – The advertising/banner will go up this week in the band hall or cafeteria.
    • – The Interstate car will visit the school on Sept 7, 2005.
    • – The prize for the top sellers will be a limo ride.
  • Band Polos & T-shirts – presented by David Dunham:
    • – New polos have arrived and will be distributed to students this week. The style is slightly different since last year’s design was discontinued.
    • – T-shirts will be in Sept 1, 2005.
  • Clinician – presented by David Dunham:
    • – The 2 clinics with Mr. Bennett (University of Houston) will be held on Oct 18, 2005 and March 21, 2006.
    • – The cost to bring in Mr. Bennett will be shared equally among Clark, Wester and Centennial bands. The estimated cost of each clinic is $455 as follows:
      1. Clinician fee $355
      2. Hotel (1/3) 50
      3. Airfare from Houston (1/3) 50
      4. Meals (1/3) 20
    • – This estimate is higher than the previous estimate in the Budget.
    • – David Dunham spoke very highly of Mr. Bennett and believes these clinics will be extremely valuable to the students.
  • Concert & Group Photos – presented by Melissa Smith:
    • – Concert and group photos will be taken Oct 14, 2005 by Legacy Studios.
    • – There is no cost to the band and students will have the opportunity to purchase group photos.
  • Other Business:
    • – Proceeds from the first volleyball concession last week totaled $179.80.
    • – David Dunham requested that any extra candy left over from the football games, etc. be donated to the band directors so they can use them as prizes during class time.
    • – The Fall party will be held Oct 21, 2005 – chaired by Carla Smith.
    • – A U-Haul driver will be required for the All-Region auditions on Nov 8, 2005, since band directors will not be available to drive.
    • – Dr. Dunham’s family practice has agreed to sponsor the Holiday Concert. David Dunham noted that the program should have a separate page for sponsor advertisements.
    • – Next Executive Board meeting will be held Sept 26, 2005 at 5:30 p.m. in the Band Hall.

Meeting adjourned at 6:55 p.m.

Prepared by: Carol Mullin

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