CMS Band Boosters
Executive Board Meeting
CMS Band Hall
Attendees: Melissa Smith, Amy Johnson, Jen Simerson, Nina Lambert, Carol Mullin, & David Dunham.
Minutes:
- Meeting called to order at 10:00 a.m.
- Treasurer’s Report – presented by Amy Johnson:
- – Budget report for February showed that the amount needed to meet this year’s budget.
- – This does not include $163 in expenses from the fundraiser.
- Any current Band Parent wishing to know specific financial information should contact a board member on the band website .
- – Amy received notice of a $700 fine for late submission of the CMS Band Boosters 2004/05 tax-exempt documents. She will follow up with the accountant hired to prepare these documents (Michael Kerber) to see why we were not notified of the deadline and whether or not they will pay this penalty on our behalf.
- Basketball Concessions – presented by Melissa Smith:
- – Basketball concessions contributed an impressive profit.
- – Amy Johnson recommends that the volunteer coordinator consider purchasing candy from Kroger next year to reduce expenses.
- – The Board will consider asking members of the band council to work at basketball and volleyball concessions in 2005/06.
- – David Dunham suggested the Band Boosters look into purchasing a warming oven to enable sales of hot food next year.
- – Melissa noted that storing supplies in the concession area is an issue since other booster clubs, such as wrestling, have access to that area.
- Solo & Ensemble, Beginning Band Tour, and CD sales – presented by David Dunham:
- – CMS had the best ever performance in Solo & Ensemble in terms of the number of participants, the highest number of gold metal awards and the highest number of outstanding/exemplary awards.
- – Next year David may consider asking solo & ensemble participants to pay a portion of the piano accompaniment fee.
- – Pre-sales of the compilation CD’s are going well; $5 of the $15 fee will pay for the cost of recording and $10 will go to the band.
- Beginning Band Drive Night – presented by Melissa Smith:
- – Melissa Smith is arranging volunteers and ordering meals for the drives on 2/23/06 and 2/27/06.
- Slate of Officers for 2005/06 – presented by Melissa Smith:
- – The only two positions covered for next year are secretary and treasurer.
- – The slate needs to be set by early May 2006, so Melissa needs names of individuals who could serve on next year’s Board.
- Symphonic Recording Session at CHS (2/22/06) – presented by David Dunham:
- – Students will leave CMS by bus at 4:45 p.m. and will be picked up their parents at CHS at 7:00 p.m.
- – Need approximately 3 SUV’s for instruments.
- Frisco Jazz Festival at FHS (2/25/06) – presented by David Dunham:
- – Both Jazz I and II will play.
- – No transportation needed since parents will drop off & pick up students.
- Percussion Concert at CHS (3/3/06) – presented by David Dunham:
- – Need 3 to 4 volunteers to chaperone.
- – No transportation needed since parents will drop off & pick up students.
- Symphonic Band Clinic (3/21/06) – presented by David Dunham:
- – Boosters will cover 1/3 of the cost to bring in Mr. Bennett from University of Houston for this clinic (2/3 covered by other schools). David noted the value of these clinics to students.
- Pre-UIL Concert at CHS (3/23/06) – presented by David Dunham:
- – Need approximately 3 SUV’s for instruments.
- Metrofest Pre-UIL Contest in Argyle (3/25/06) – presented by David Dunham:
- – Date may be changed to 3/24/06.
- – Need a large U-Haul for this event.
- Quad C Jazz Festival (3/25/06) – presented by David Dunham:
- – Need a large U-Haul for this afternoon event.
- North Texas Jazz Festival in Addison (3/31/06 to 4/1/06) – presented by David Dunham:
- – This is a significant achievement for CMS since Jazz I was one of two middle school bands across the country to be invited to this festival.
- – There will be clinics and seminars for the students during the day on Friday, a concert Friday night, and the feature band will perform on Saturday night. All participants need to attend the Saturday night concert at a cost of $30 per person.
- – David Dunham will call Jazz I parents to encourage them to pay for this important event.
- – Need a U-Haul for transporting instruments.
- – Carol Mullin will send a letter to FISD board members inviting them to the festival.
- – David Dunham suggested the Jazz bands hold a fund raiser (such as a carwash) to offset the cost.
- Other Business:
- – Next Executive Board meeting will be held Monday, March 6, 2006 at 10:00 a.m. in the Band Hall.
Meeting adjourned at 11:00 a.m. Prepared by: Carol Mullin