Clark Middle School Band Boosters
Executive Board Meeting Minutes
Meeting called to order at 6:40pm
Attendees: Sue Zempke, Cathy Ripkowski, Renee Taylor, Don James, Heather Wattier, Jane Arradaza, Libby Draughon, Benjamin Katz, Daniel Taylor, Jessica Powell
Guest: Kathleen Hockaday
Introductions
President Sue Zempke introduced new board members.
Treasurer Report
Cathy Ripkowski stated she did not have a report for us due to the fact no checks had been written since the last meeting. She stated our balance is unchanged and is still at $13,264.25. Cathy did say in regards to the budget for this year we would need to raise around $12,500. We have about 50 more kids in the band program this year.
Secretary
Heather Wattier asked if there were any changes to the minutes and none were noted.
VP of Volunteers
Sue mentioned Allison Kullenberg had put together a binder for Libby and Janet that would be a great reference for them this year. Libby Draughon stated volunteers were needed for Cougar Camp August 14th. The volunteers would be needed before and after the parent meeting to collect band fees. Volunteers will also be needed during schedule pick-up. Mr. Katz mentioned we cannot collect money on August 17th due to the fact a band director has to be present and they would not be able to do this on this night. Volunteers will be needed August 18th and 20th from 5:15-5:45pm. Band fees are $25.00 for beginning band students, $75.00 for 7th graders, and $40.00 for 8th graders.
Mr. Katz will also need volunteers to help with attendance during band camp. These dates are August 17th, 18th, and the 20th from 5:35-6:10pm. August 20th will be the night the band goes to Prosper Party Place. The cost for Prosper Party Place is $12.00 per student. The students will attend band camp from 5:30pm until around 7:15pm. At 7:30pm the buses will leave for Prosper Party Place and return back to Clark at 10:30pm. Volunteers will be needed for this event and will need to report at 7:00pm.
Volunteers will also be needed on August 25th and 26th for t-shirt sizing. Mr. Katz stated the 6th graders will be receiving the band t-shirts as they have in the past, the 7th graders will be receiving a polo, and the 8th graders may want another polo or t-shirt if they do not have one that fits or is presentable anymore. Two parents will be needed in the morning and two parents will be needed in the afternoon both days to assist with sizing.
The fall dance is going to take place on October 2nd. We will need volunteers for this event. Kathleen Hockaday and Michelle Ellis have volunteered to coordinate the dance. Sue commented the concessions were taken care of. We did need to think about different theme ideas and decorations. Mr. Katz discussed the DJ for the dance. He had used the Kiss FM DJ for another event and the kids really liked him. Mr. Katz would like to check into having him come for the fall dance and increase ticket prices to make-up for the increased fee he charges. The board agreed it would be worth charging extra for the tickets since the kids enjoyed this DJ so much. The board also discussed how we would more than likely sell more tickets for the dance advertising the Kiss FM DJ. Further discussion will be held at the next meeting.
VP of Fundraising
Renee encouraged everyone to sample the coffee during the meeting tonight that the 8th grade band students would be selling. Renee reminded everyone that the band students will be selling whole bean coffee as well as ground.
Renee stated we will need volunteers on September 28th and October 5th. These will be grab bag days during the fundraiser. If a student has sold one item they get a grab bag. There will be various prizes in the grab bags. Some of the prizes will be candy or cash. She will need three to four parents for these days working morning and afternoon shifts.
Director’s Notes
Mr. Katz went through the 2009 Clark Band Booster Budget line by line. According to his budget the band will collect around $8,640.00 in band fees and will need a total of $21,530.00 in expenditures. This leaves $12,890.00 that needs to be raised by the band boosters.
Mr. Katz has several items on his wish list. With an additional director in place this year they need another copy of File Maker software. This is approximately $178.00. Currently Ms. Powell has to use Mr. Taylor’s or Mr. Katz’s computer to access the software which is a problem with the incoming 300 band students. Mr. Katz would also like a new fax machine. The current machine needs serviced and due to the age of the fax machine it is not very proficient. Due to district guidelines the band halls cannot have copy machines but can have fax machines that copy. Mr. Katz is asking for a new fax machine at the approximate cost of $500.00. Mr. Katz would also like some spray paint to paint the music stands and some cleaning supplies for the band hall. For a future wish list item, Mr. Katz would still like to have a drum set wagon. The approximate cost of this item is $1,700.00. Discussion was held over the wish list items and the board decided to purchase the File Maker software, fax machine, spray paint, and cleaning supplies for the band. Due to a recent donation of $1,000.00 to the band, these items will be purchased. The board decided to wait on the drum set wagon to see how successful fundraising efforts are this fall. The band currently needs to raise around $12,890.00 and the drum set would be in addition to that amount.
It was discussed to make an effort to sell memorabilia such as yard signs and window decals every concert to aide in the fundraising efforts. We may consider taking our own band pictures this year as another fundraising event.
The board decided our next meeting will be Wednesday, September 9th at 6:00pm in the band hall.
The meeting was adjourned at 9:15pm.