Clark Middle School Band Boosters
Executive Board Meeting
Meeting called to order at 6:00pm
Attendees: Sue Zempke, Cathy Ripkowski, Heather Wattier, Janet Hilton, Libby Draughon, Jane Arradaza, Benjamin Katz, Daniel Taylor, Jessica Powell
Treasurer’s Report
Cathy presented the financial report showing the checking account currently has a balance of $15, 405.35. Included in this number is $5,150.00 in instrument rental fees, so the actual money available to the band is $10,255.35. Cathy also reported the band made $1,701.00 on the dance.
Secretary
Heather Wattier asked if there were any changes to the minutes and none were noted.
VP of Fundraising
Sue Zempke gave an update on the fundraiser. She said the “grab bag” days went well. She also said without the fundraiser packets being due until Tuesday, October 13th we really do not know what our numbers will be as of yet. The numbers that are turned in so far are less than last year. We will know more at our next meeting. We may consider another fundraiser in the spring.
VP of Volunteers
Janet spoke about still needing parent volunteers for the Beginner Band Concert on Thursday, October 15th. We need two parents to sell spirit gear and two parents to help with the kids. The band will not be participating in the Frisco Arts Festival so no volunteers will be needed on October 17th. We also need 6 parents to be present for the Fall Clinic on Monday, October 19th. Volunteers will need to be there from 3:45 until 6:30pm. Janet also said we would need two parent volunteers per band for a total of six volunteers for the Fall Concert on Friday, October 23rd. Volunteers will need to report at 5:45pm. Volunteers will also be needed for Pre-Region on Saturday, October 24th from 10:00am to 12:00pm. We will need two volunteers to report at 11:30am to help serve lunch to the clinicians that will be at the Pre-Region event. Following the Pre-Region event, the 8th graders will be attending the UIL Marching Contest in Arlington. We will need four 8th grade parent volunteers to attend this event. The 8th graders will leave following the Pre-Region event. Janet also spoke about needing volunteers for the Phase I All-Region Auditions in Carrollton. There will be approximately 100 kids attending this event. We will need a total of 10 parent volunteers. Four parent volunteers will need to ride the bus and chaperone. Another six parent volunteers will need to follow the busses and chaperone. Mr. Katz mentioned there will need to be a “point person” due to the fact all three band directors will be judging the event. They will not be available to take roll call and chaperone the kids. Mr. Katz also stated the busses would leave right after school and would leave at staggered times to get the kids to the All-Region Auditions. Mr. Katz also mentioned the volunteers will need to quarantine an area to have the kids so they can leave their band instrument cases during their audition. He stated we would know the audition times by October 30th.
Director’s Notes
Mr. Katz stated if the kids make it through Phase I All-Region Auditions, they will attend Phase II on November 14th. This event is going to be at Fowler Middle School in Frisco. He said we will have two bus shuttle trips that day. He wanted to have a bus available for those parents that could not take their kids to the event. One group will go between 8:00am and 12:00pm. The other group will go from 12:00pm and 5:00pm. Mr. Katz stated we will need one to two parent volunteers to open the band hall at 8:00am and will need approximately another six parent volunteers to chaperone. We need 1 chaperone per 10 students. Mr. Katz also spoke about the fundraiser. If we do not do well on the fundraiser, we may need to do another fundraiser in the spring or cancel some band events. He discussed when we should meet next. It was decided we would meet again before Pre-Region. We will meet Monday, October 26th in the band hall at 6:00pm.
The meeting was adjourned at 6:40pm.