Clark Middle School Band Boosters
Executive Board Meeting Minutes
Meeting called to order at 6:05pm
Attendees: Jane Arradaza, Benjamin Katz, Allison Kullenberg, Sylvie Marquet, Cathy Ripkowski, Lynn Schluns, Daniel Taylor, Renee Taylor, Sue Zempke
Treasurers Report
Cathy R. presented an updated treasurers report (see attached)
VP of Fundraising Report
Letters have been handed out to all students who owe monies for their Sample pens. Cathy will be collecting the monies and e-mailing Renee the information. A final email will be sent out to those students who have not paid for their pens. We have received some of the monies. Renee will follow-up on the remaining balance.
Renee brought coffee samples to taste test for a possible Coffee Fundraiser next year. The coffee would cost $6 per bag and would be sold for $10 per bag. This would be limited to the 8th grade band students. Renee will look into coffee that would be personalized with the band logo. It was suggested to introduce/serve the coffee at the fall parent meeting.
Lynn will forward Renee a website that offers logo mugs and steel water bottles as another possible 8th grade fund raiser.
Another possible fund raiser would be a Spaghetti Dinner Concert with Silent Auction, although this would be a lot of work to put together.
OLD BUSINESS
VP of Volunteers Report
Beginner Band Rehearsal 4/23 (Thurs.) and 4/24 (Fri.) 4-5:30pm. Practice to end at 5:00pm on Friday. Will need 6 beginner parent volunteers to hand out ice cream sandwiches in cafeteria. Sylvie will notify volunteers of time change.
NEW BUSINESS
VP of Volunteers Report
Sandy Lake Music Festival/Beginner Band in Carrollton May 5 (Tues.) 9:30-3:30, Volunteer needs: 5-6 beginner parent volunteers (to arrive at 9:30am) – they will be bus chaperones, will receive free admission. Student attire: band t-shirts. The kids need to bring money to buy lunch. The band will perform at 12:30. Will head back to CMS to arrive at 3:30. **There is no school Monday 5/4 so Mr. Katz will send an email or phone call reminder of this event.
Beginner Band Concert May 7 (Thurs.) 7:00pm. Student attire: dress-up clothes. No volunteers needed. Symphonic will play (attire: polos). Prizes:
- Scale Olympian (60) – candy bar
- Bronze level (15) – 1 lb. chocolate bar
- Silver level (15) – $5 Blockbuster gift card
- Gold level (12) – $15 Itunes gift card
**Lynn will need information for program.
Murchison Contest in Denton May 9 (Sat.) 10:15-5:15pm. Student attire: polos. Arrival times for rehearsal: Symphonic 10:15am, Concert & Honor 11:15 (Symphonic Band should bring a sack lunch and will eat while Concert & Honor Bands are rehearsing). Volunteer needs: 2 parents per band (6) to ride on buses – plan to arrive at 11:30. Will take 3 buses, leave at 11:45, arrive in Denton at 12:45. Scheduled for warm-up at 1:10, bands will perform consecutively starting at 1:30. Symphonic Band will be recording for the Honor Band Contest. Afterwards will go to Golden Corral at 3:15-4:30. Students should bring $10 for lunch. Should be back at CMS by 5:15pm.
Solo & Ensemble Contest at Roach Middle School May 16 (Sat.) All day.
Volunteer needs: none. Student attire: dress-up clothes (no ties). We will be paying for piano accompanists – $15 per student ($1200.00).
Spring Band Concert May 18 (Mon.) 7:00pm Concert, Honor & Symphonic bands will meet at 6:30 for warm-up. Volunteer needs: 2 parents per band (to be in band hall at 6:30). Student attire: dress-up clothes (no ties). Awards: Outstanding Musician plaques (42)
- Most Improved plaques (9)
- Instrument pins for all 8th graders
- Will also have plaque made for student teacher, Mr. Partin. Cost of pins, plaques and engraving (including UIL plaques) $1493.00. Rhonda Mendez will put together a memory CD for the 8th graders to be shown at the concert. We have CD-R’s for her to make copies. Get pictures to her either on CD or jump drive.
**Lynn will need information for program.
Spring Jazz Concert May 19 (Tues.) Meet at 6:30, concert at 7:00pm. Volunteer needs: none.
Hurricane Harbor June 6 (Saturday) Will need a minimum of 15 volunteers. Students to turn in check for $32 by 5/8. Further discussion tabled until next meeting.
OTHER BUSINESS
Nominations for 2009/2010 Band Booster officers. Sylvie compiled a list of volunteers from 2008/2009 events. Parents from this list will be contacted about their interest in holding a position on the Band Booster Board or coordinating the Fall Dance, Winter Party or Donations. The Shadducks will be contacted to see if they would like to continue coordinating the concessions. The open board positions will be Co-VP of Fundraising (1), Co-VP of Volunteers (2) and Secretary. The nominating committee will meet at Starbucks on 4/30 (Thurs.) at 7:15pm.
The nominees names will be made available to the membership on 5/9.
Directors’ Notes
As noted above.
The next meeting will be held Monday 5/11 at 6:00pm in the CMS band office.
Meeting adjourned at 8:15 pm.