Clark Middle School Band Boosters
Annual Fall Meeting Minutes
Meeting called to order at 6:10pm
Introductions
Mr. Katz welcomed everyone and introduced Sue Zempke as President of the Clark Middle School Band Boosters. Sue introduced the Band Booster Board.
New Business
Treasurer’s Report:
Cathy Ripkowski presented the Clark Middle School 2009-2010 Band Booster budget. Cathy explained budget line items and highlighted that the band needs to raise around $12,500.00 to have a successful year. Any questions regarding the budget were addressed and answered. Cathy asked for a motion to accept the 2009-2010 Clark Middle School Band Booster budget. Rae Anne Landrum motioned to accept the budget as proposed. The motion was second by Michelle Ellis. The budget was then approved by majority vote.
VP of Fundraising Report
Renee Taylor spoke about the upcoming fundraisers. Renee discussed the pen fundraiser and went over the Imark catalog. Renee explained the 6th and 7th grade band students will be participating in the pen fundraiser. The 8th grade band students will have the choice of doing the pen fundraiser or the coffee fundraiser. She explained since the 8th grade students have sold pens for the past two years, the coffee fundraiser is an opportunity to sell something different. Renee also explained how a direct donation to the band is another way to contribute if the parents did not want their child to sell pens or coffee. Renee introduced Don James as the Assistant to Fundraising. Don discussed the various types of coffee that will be sold by the 8th grade band students. Don also announced that samples would be available for tasting after the meeting.
VP of Volunteers Report
Janet Hilton and Libby Draughon were introduced by Mr. Katz as the volunteer coordinators this year. Libby announced many volunteer opportunities would be available this year and if anyone was interested in volunteering to let her know. Libby stated she would be sending out emails about volunteer opportunities as well for those interested. Mr. Katz went over specific volunteer opportunities. Mr. Katz stated volunteers are needed for concessions on Tuesday and Thursday evenings. He also stated band parents are needed at the band concerts as well to make sure the kids are in proper attire. Mr. Katz said the band will also need volunteers to help move instruments, clinical help, photography, and decorating. Mr. Katz discussed the upcoming fall dance that is sponsored by the band and requires many volunteers. Mr. Katz stressed the importance of the fall dance as a fundraiser for the band. Mr. Katz also emphasized donations are always greatly appreciated. The Band Boosters is a 501C3 and all donations are tax deductible.
Band Director:
Mr. Katz went over policy and procedures of football games for the band. He reassured parents if your child is in athletics or cheerleading, there will not be any conflicts with the band. Mr. Katz also went over sectionals. He explained sectionals only affect 7th and 8th grade students. He announced these start on Monday. There are also two Jazz Bands and they will start practice this upcoming week as well. Mr. Katz introduced Mr. Taylor and Ms. Powell. He also discussed private lessons and encouraged parents to consider them. If finances are an issue, scholarships are available. Mr. Katz also stated he would rather a student have a used instrument and invest their money in the private lessons. Mr. Katz also discussed insurance. He stated it would be a good idea for parents to check into their homeowner’s policy and possibly add a ryder if needed to cover their student’s instrument in the event of damage. Mr. Katz also discussed the homework policy as well as practice cards. Mr. Katz addressed and answered any questions the parents had.
Meeting was adjourned at 7:02pm