CMS Band Boosters
Executive Board Meeting Minutes
ClarkMiddle School
Meeting called to order at 6:55pm
Attendees:, Ben Katz, Allison Kullenberg, Rhonda Mendez, Kathy O’Connor, Lynn Schluns, Daniel Taylor, Sue Zempke
OLD BUSINESS
All volunteers need to complete a Parent Volunteer Application. This form can be filled out online at www.friscoisd.org/./students/form_vol.htm.
Calendar Overview
Upcoming Events and Volunteer needs:
8/20 (5:30-8:30pm), 8/21 (5:30-8:30pm), 8/23 (5:30-7:30pm) – Cougar Band Camp –Volunteer needs: each night will need one parent to take roll and one parent to collect money
8/23 – Strikz Band Party (7:30-10pm) – Volunteer needs: 4 bus chaperones, 2 parents to sell game cards and check kids out at end of night, 1 parent to watch instruments, 1 to oversee bowling sign-up.
8/28 – Shirt Sizing – Volunteer needs: 2 parents to cover morning shift and 2 parents to cover afternoon shift. If necessary will do shirt sizing on 8/29. Mr. Katz would like to have shirts ordered on 8/29. (T-shirts: Dynamic Designs/Polo’s: The Corporate Image)
8/28 – Band Booster/Parent Orientation Meeting – Booster Board to attend
9/11 – (4-9:30p), 10/2 (4-9:30p), 10/12 (6:30-10pm 8th grade only) – Football
games – Volunteer needs: for each game we will need a parent to go to stadium at 4-4:30 and rope off an area for the band to sit. We need 2-4 parents for the Loading Crew and 2-4 parents to arrange for/serve pizza. Steve Zempke has volunteered to head the Loading Crew Committee.
9/10-9/14 (11:15 – 12:35) Fall Dance Ticket Sales – Volunteer needs: 1-2 parents each day during lunch to sell tickets
9/14 – Fall Dance (6th grade – 4:30-6pm / 7/8th grades – 6:30-8pm) – Teresa Nam is heading this event. Last year the DJ was Robaoke Entertainment (Robert Conover 972-335-0508). He charged $300 last year. Roxanne or Ben will contact him. Went over list of novelty items to be sold at dance as fundraiser. Will need to pick 3-4 from list. Items are available from www.orientaltradingcompany.com or www.ebay.com. Volunteer needs: will need 6-8 parents to sell items, set-up, clean up, help with food; will need 6-8 parents to chaperone. There will also be administrators and a police officer there. Will make arrangements for police officer to stay for 30 minutes after dance ends.
9/27 – (dates are tentative) Fundraiser begins – Rhonda Mendez will be in charge of the fundraiser. Volunteer needs – TBD. As in past years the kids will be selling personalized items including pens.
10/2 (3:00pm) – Clark Pep Rally – Volunteer needs: 1-2 parent volunteers
10/11 Fundraiser ends – Volunteer needs: TBD
10/12 Centennial HS Band Football Game – 8th grade only – (see Football games 9/11 for volunteer needs) The 8th graders will be playing with the Centennial Band. The plan is to stay for 1st half of game, half time, pizza and then leave.
10/15 & 12/4 (4:15-6:30pm) Fall Clinic – Volunteer needs: 1-2 parents (possibly do both events)
10/19 Fall Concert (7/8th grades) – Pictures at 6:00pm – Sue Z. will contact Fran Patterson (972-335-0770). She is the photographer we have used in the past. Orders for pictures will be taken at the concert.
10/26 (6-8:30pm) Fall Band Party – Teresa Nam will head this event. Carla Smith and Holly Clarkson are also helping coordinate party. We will need 12-16 parent volunteers. Will have sign up at 8/28 Booster meeting.
Concerts: Concerts will be held at ClarkMiddle School. All concerts will have the same start times. Volunteer needs: 1 parent for each (Symphonic and Concert Bands) to act as “Uniform Police”; 1-2 parents as “Stage Crew” – will oversee set up of chairs/stands; 1-2 parents to rope off concert area, act as crowd control. It might be easier if this is the same group of parents at each concert.
Percussion Parent: For all events we will need a percussion parent to keep an eye on the instruments/music stands, to collect stands after concerts
Discussed alternatives to SandyLake beginners concert day. It was decided that the beginners will go to SandyLake on 5/9/08.
Treasurer’s Report
Treasurer’s report was unavailable. The budget and finances were discussed as part of the calendar overview. Mr. Katz will finalize budget and email information to Roxanne.
NEW BUSINESS
*Booster Meeting 8/28 – Sue Zempke will make sign-up sheets for volunteer needs (Fundraising, School Dance, Band Party, Football games, Concerts, Beginner Band). Copies of the budget will be available to vote on at the meeting. Discussed whether we would have spirit items available to purchase at meeting. (Changed to Thurs. 8/30 at 6:00pm)
*We need to put together an order form for spirit items to be sent home with the kids. We have a supply of yard signs and decals. It was suggested we look into getting car clings.
*Directors’ Wish List – Mr. Katz went over a list of items that need to be purchased prior to school starting. Approval was given for purchasing items.
*The next Board meeting will be Tuesday, 9/4 at 6:30pm in the band hall at Clark. (Changed to Thurs. 8/30 at 7pm following Booster meeting)
Meeting adjourned at 9:30pm.