CMS Band Boosters

Executive Board Meeting

CMS Band Hall

Attendees: David Dunham, Melissa Smith, Scott Kaufman, Perri Ann Kaufman, Jen Simerson, Nina Lambert, Carol Mullin

Minutes:

• Meeting called to order at 5:30 p.m.
• Treasurer’s Report – presented by Melissa Smith for Amy Johnson:
  • – Amount in checking account is short what is needed to meet the budget.
  • – We are short $552.64 without including the rest of the basketball concessions income.
  • – Dinner for participants in All-Region has been cut from the budget.
  • – Basketball concessions are expected to be profitable by the end of the season; this money should be used for start-up funds next year.
  • – Operating supplies includes a discretionary amount of $690.00.
  • – We can save money by cutting back on postage and delivering thank you notes to students.
• Fundraiser – presented by Jen Simerson:
  • – Outstanding activities include two pizza parties and the Hummer limo ride.
  • – Approximately $200 in expenses (prizes, pizza, ice cream) is not included in the budget.
  • – There were no major problems in the battery orders; only one order was short.
  • – Fundraiser sales fell short of expectations for several reasons including competition with PTO fundraiser, competition with hurricane relief efforts, and poor prize selection.
• Fall Party – presented by David Dunham:
  • – The party was successful. We may want to shorten the length of the party next year since some students complained it was too long.
• Volleyball Concessions – presented by Melissa Smith:
  • – Concessions would be easier to run if the Band Boosters had a key for the concession area. David Dunham will look into obtaining the key.
• All-Region Band – presented by David Dunham:
  • – CMS did very well with 32 students making All–Region Band.
  • – Next year we have a different time slot so school buses will not be available. We’ll have to rent vehicles and/or get parents to drive. This expense should be factored into next year’s budget.
  • – Perri Ann and Amy will look into a prepaid dinner option for students and chaperones on Dec. 12th.
  • – Carol Mullin (with help of Scott Kaufman) will contact the FISD communications person to write an article on All-Region for the local paper and the FISD website.
• Jazz Band Concert (Dec. 8/05) – presented by David Dunham:
  • – David Dunham will contact the Frisco Community Jazz Band to see if they will play at the concert. Programs will be prepared by David Dunham.
• Holiday Concert Programs – presented by Carol Mullin:
  • – Dr, Dunham Family Practice will sponsor the programs.
  • – The following program options were provided by Sir Speedy (600 copies):
    1. Program on Astrobright paper & black ink. $108
    2. Same as (1) with card stock cover. $162
    3. Same as (2) with dye-cut cover $412
    4. Color ink on white gloss paper $463
  • – The Board agreed to option 2: 600 copies using card stock cover over 2 sheets of Astrobright paper and black ink.
  • – David Dunham suggested the artwork in the program include all religions.
• Elementary School Tours (Dec. 9, 13, 15) – presented by David Dunham:
  • – David Dunham will contact CHS Titan Band and request the use of their truck.
  • – There will be 2 buses for each tour, and we need 1 parent chaperone per bus.
• Solo and Ensemble Contest (Jan. 28/06) – presented by David Dunham:
  • – Parents will be responsible for driving students to the contest.
  • – David Dunham will not be available, but Mr. Denis and Mrs. Amato plan to attend.
• Other Business:
  • – Next Executive Board meeting will be held Tuesday, January 10, 2006 at 5:15 p.m. in the Band Hall.

Meeting adjourned at 6:30 p.m.

Prepared by: Carol Mullin